DEANS OFFICE-COLL OF PROFESSIONS - Stu-Clerical Reg Bus Dean

Job Classification

  

Position summary

Assists the Administrative Assistant and Professors for the College of Professions in serving the academic departments of the school.  

Qualifications summary

Excellent customer service and interpersonal skills; proficiency with computers and technology; experience with Microsoft Office; comfortable interacting on the phone; exceptional written and oral communication skills.

Duties and responsibilities

Daily Duties:

• Answer phone and email correspondence with clients


• Check voicemails and respond appropriately


• Assist faculty, staff, students, and visitors to the CP with their needs


• Replenishes copier and printer with paper


• Keep the copier room and supply cabinet clean and organized

Periodic Duties:

• Clean up dishes and kitchenette area in the workroom


• Design posters for CP events and initiatives

Irregular Duties:

• Clean/rearrange furniture in Whirlpool Room or other areas, if needed


• Walks documents to the administration building as needed


• Other duties as assigned

Supervisory responsibilities

N/A

Qualifications

• Exceptional written and oral communication skills


• Fluency in English required (proficiency in Spanish a plus)


• Proficiency with computers and technology


• Microsoft Office experience


• Organizational skills


• Scheduling skills


• Dependable/reliable


• Customer service and phone skills


• Ability to handle information of a sensitive nature with confidentiality 


• Flexible (ability to change priorities of tasks)


• Length of stay - 1 year minimum, longer is highly desired

Technical competencies

N/A

Interpersonal interactions

• Strong social skills required for assisting visitors with questions or directing them to the appropriate faculty or staff member


• Regular interaction with faculty and staff in a support role


• Interact with students and help them with questions or concerns and occasionally motivate them to come to an SBA event or field trip

Physical demands

• Sitting at a desk/computer for the period of time you are working


• Occasional moving of furniture or boxes


• Must be able to lift upwards of 40 pounds on an occasional basis

Work environment

Typical office environment with limited noise or equipment hazards.

NOTE:  No personal business will be allowed during work hours (scheduling personal appts, school work, etc.)