CTR FOR ADV RESEARCH - Associate Director

Job Classification

  Faculty Full-Time (75-100%)

Position summary

Under the direction of the Director of the Center for Adventist Research, the Associate Director is responsible for all aspects of the Center for Adventist Research’s collections, use of collections, and the overall services and operations of the Center according to professional best practices.

Qualifications summary

Master's degree in library science from an ALA-accredited school.

Strong familiarity with Seventh-day Adventist history and organization.

At least two years management and professional librarianship experience.

Excellent oral and written communication skills in English.

Familiarity with Microsoft Office and library-focused software and standards such as OCLC, MARC, Dublin Core, EAD, DACS.

Ability to move boxes weighing up to 40 pounds and place them on high shelves.


Must be a Seventh-day Adventist in good and regular standing.

Duties and responsibilities

• Establishes priorities, policies, and guidelines for the ongoing work of Center for Adventist Research (CAR) staff engaged in curation, stewardship, preservation, and providing timely access to the research collections. Examples of the scope of this work includes, but is not limited to, acquisition and cataloging of resources, serials management, manuscript collection processing, digitization of resources, collection development management of new and older resources, space and environmental management, troubleshooting, and awareness of trends and how to best accomplish all the above. Administers hiring, supervision, training, coaching, and professional guidance of both staff and students.


• Leads in planning and managing CAR’s collection development, public services, space management, and security, including the supervision of resources housed in the Center and remote locations.


• In cooperation with the Director, articulates Center policies and procedures and is largely responsible for the ongoing evaluation of CAR activities related to the Center’s collections and use of the resources. Uses data and assessment to support evidence-based changes to collections and services. Ensures CAR personnel have the skills and tools necessary for supporting 21st-century special collections activities and services in a rapidly changing environment.


• Manages the Center’s budget, including supervising budgets for grant-funded projects and student staffing, and supports the Director’s work with endowments.


• Works closely with the Director to identify new sources and contacts for acquiring and enhancing collections and their access and use. Supports the Director in the development and identification of fundraising opportunities to establish and grow endowments, gifts, support for acquiring and managing collections, and funding projects through grant and donor support.


• Supports the Director and CAR staff as they organize, manage, and spearhead events, donor recognition events, and exhibition openings. Works with the Project and Event Manager to publicize events, collections, exhibitions, and programs.


• In collaboration with the Director, establishes and sustains faculty relationships conducive to developing a premier research collection of Adventist and related resources, and supporting public services. Develops and maintains collaborative relationships with campus entities, museums, and Seventh-day Adventist special collections repositories to maximize support and increase the visibility of CAR’s collections.


• Builds collaborative relationships with James White Library (JWL) faculty and staff and serves as a member of the JWL faculty.


• Represents CAR and the JWL on Andrews University committees and ad-hoc groups related to special collections and archives; participates in Library-wide activities, committees, and special projects; and represents CAR, the James White Library, and Andrews University in local, denominational, regional, national, and international organizations.


• Actively participates in the supervision and management of the Andrews University Archives. Serves on the Andrews University Archives Committee.


• Maintains an active role in the Center’s relationship with the Adventist Digital Library and Center’s digitization program, and in decision-making on what to digitize. Supports management of the Adventist Digital Library as needed.


• Other duties and responsibilities as assigned.

Supervisory responsibilities

Extensive supervision of faculty, regular staff, and student workers.  Provide general direction and guidance, including training to the job for most positions.

Qualifications

Essential Qualifications

Education:

• A master’s degree in library science from an ALA-accredited school. A second master’s degree in history or a related field is preferred.


• A strong familiarity with Seventh-day Adventist history and organization is necessary.

Essential Experience & Skills:

• At least two years of management experience.


• At least two years of professional experience and/or academic training in libraries, special collections, and archives.


• Excellent oral and written communication skills in English.

Preferred Qualifications

• Knowledge of current and emerging trends, issues, workflows, standards, and best practices in archives and special collections in research libraries, including analog and born-digital content acquisition, digitization of analog formats, and digital preservation, and digitization.


• Evidence of success in strategic planning, including workforce and budget planning, collection space planning, and management.


• Demonstrated experience with preservation standards and their challenges for a variety of content types.


• Familiarity with legal, privacy, and ethical issues associated with archiving and providing access to digital and print content.


• Demonstrated ability to work both independently and collaboratively with multiple constituencies in a complex environment.


• Demonstrated strong and effective managerial and organizational skills with an ability to lead and motivate library professionals, paraprofessionals, other library personnel, and student workers.


• Experience in donor relations and growing philanthropic support.


• Experience with public programming and exhibits.


• Experience teaching using primary resources and supporting teaching faculty and their curriculum with archives and special collections resources.


• Experience working in a Seventh-day Adventist environment.


• Demonstrated commitment to professional development.

Must be a Seventh-day Adventist in good and regular standing.

Technical competencies

• Familiarity with the Microsoft Office suite and library-focused software such as OCLC, ArchivesSpace, Hyku, Folio, LibGuides, etc.


• Familiarity with library and archival metadata standards such as EAD, DACS, MARC, and Dublin Core.


• Demonstrated understanding of the uses of emerging technology to enhance the reach and impact of archives and special collections and the efficiency of work within the Center.


• The ability to envision and prepare plans for space usage is helpful.

Interpersonal interactions

Extensive interpersonal relations with a wide range of faculty, staff, and students inside and outside of the Center for Adventist Research.  This includes some interactions with off-campus personnel.

Physical demands

• The ability to move boxes weighing up to 40 pounds and place them on high shelves.


• The ability to position self to maintain files in file cabinets and shelves close to the floor.


• Able to sit at a computer for long periods.


• Able to move book and hand trucks full of material from place to place.

Work environment

Pleasant office environment.

Occasional need to go to other offices, storage areas, or houses to get material to take to the Center.  This can be dirtier.

There is minimal dust and dirt, but there is inevitably some.