Frequently Asked Question
We need to make sure that we are good stewards of our technology usage from time to time. Many of us have Zoom meetings set to automatically record to the cloud so that the recordings are quickly accessible to students in LearningHub. Perhaps, though, there are recordings we don’t need.
Here are our recommendations for courses:
- Each semester, create a Zoom meeting link for each course and connect that to record to the cloud if you want it to appear automatically in Panopto (and LearningHub if desired).
- You can always start a recording once the Zoom meeting has begun if you are the host (created the meeting), co-host (assigned in the session), or alternate host (with a pro account assigned beforehand).
- Set up the meeting so students do not have to join before the host to eliminate unnecessary recordings.
- At the end of each semester, navigate to your course(s) folder and delete any unnecessary recordings. Some examples include recordings under a minute and those without content (where someone clicked on the link at the wrong time, started a meeting, and then left).
Here are our recommendations for other meetings on your personal Pro account:
- Only use your Personal Meeting ID for personal meetings, not class sessions.
- Do not configure your personal meeting space to record automatically—many recordings of personal and private family meetings in Panopto, etc.
Note about the Panopto Everything folder:
The Everything folder allows anyone accessing the Panopto through Andrews University to see any video with the permissions set to “Allow anyone at your organization.” Hence, if you configure your personal meeting space with permission to use in your courses, anyone at Andrews University can view any recorded meeting.
Here is a link to Quickguides that will aid you with the above process.
If you have any questions, please contact the Center for DLiT at dlit@andrews.edu.