James White Library
Interlibrary Loan
Borrowing Procedures for On-Campus
Patrons
These procedures are for
faculty, staff, and students who live less than 100 miles from Andrews. If you are a currently enrolled student living
100 miles or more from
What do you need to know before submitting a request?
How are requests for BOOKS submitted?
How are requests for DISSERTATIONS submitted?
How are requests for ARTICLES submitted?
How are requests for ERIC Documents submitted?
How are the items received?
Where are the items returned?
How are requests cancelled?
How are renewals requested?
Where does a patron go for assistance?
How is a problem reported?
What do you need to know before submitting a request?
Is
it the edition needed?
How are requests for BOOKS submitted?
Click <Search
MelCat>.
Select record with the most libraries.
Click <Get
this for me>.
Select <
Type your email
address and password, then click
<Submit>.
Wait for notification of arrival and claim
immediately at Circulation Desk.
Click
<ILL> from a detailed record
of a published book.
Fill out form COMPLETELY except “Date Needed” and
“Max Cost.”
Remember
to give your Andrews email address
and select your dept. and status.
Click <Submit>.
Wait for notification of arrival and claim
immediately at Circulation Desk.
From the library’s home page, click <For Off-Campus Students> at the menu
bar on the left.
Click
<Request a book> http://www.andrews.edu/library/ILL/ILLRequest.html
On the left column, fill out your personal information
and give your Andrews email.
On the right column, at Type of Request select <Book>.
Fill in the Book
Title, Author, Year, and Edition
(blue) and Verified (gray) boxes.
Click <Submit>.
Wait for notification of arrival and check out book
at Circulation Desk.
How are requests for DISSERTATIONS submitted?
Click
<Search MelCat>.
Select record with the most libraries.
Click
<Get this for me!>
Select <
Type your email
address and password, then click
<Submit>
Wait for notification of arrival and check out book
at Circulation Desk.
Do
your search and click title of record in the desired format (book or
microform).
Click
<ILL> from detailed record of the
dissertation.
Fill out form COMPLETELY except “Date Needed” and
“Max Cost.”
Remember
to give your Andrews email address
and select your dept. and status.
Click <Submit>.
Wait for notification of arrival and check out dissertation
at Circulation Desk.
For microform copies, use microfiche reader/printer
at the
From the library’s home page, click <For Off-Campus Students> at the menu
bar on the left.
Click
<Request a book> http://www.andrews.edu/library/ILL/ILLRequest.html
On the left column, fill out your personal information
and give your Andrews email.
On the right column, at Type of Request select <Book>.
Fill in the Book
Title, Author, Year, and Edition (blue) and Verified in (gray) boxes.
Click <Submit>.
Wait for notification of arrival and check out
dissertation at Circulation Desk.
For microform copies, use microfiche reader/printer
at the
How are requests for ARTICLES submitted?
Do a
search in the appropriate OCLC database and click on title of article.
IGNORE
the
Click
<HTML> or < PDF> if full text is in that
database.
If
full text is not in that database, check availability in other databases. At
External Resources, click <Search for
full text> and click <Article>
or <Journal> to access full
text or to check library’s print holdings.
Fill
out form COMPLETELY except “Date Needed” and “Max Cost.”
Remember
to give your Andrews email address
and select your dept. and status.
Click <Submit>.
Electronic
copies will be sent to your Andrews email with Ariel in Subject line (open the .tif files).
Paper copies will be sent to you, preferably via
intercampus mail.
Click
<HTML> or <Text + Graphics> or <PDF> if full text is in that
database.
If
full text is not in that database, check availability in other databases by
clicking on <Journal Linker>
or <Article Linker> if
provided. Otherwise, you will have to
toggle between the database and the Periodials
A-Z list to check where a full text or print copy of the article is found.
If full
text is not available anywhere, submit your request from the appropriate OCLC
database for QUICK Delivery.
If
NO OCLC database contains a record of the article, RESORT to this SLOW METHOD:
- From
the library’s home page, click <For
Off-Campus Students> at the menu bar on the left.
- Click <Request
an article> http://www.andrews.edu/library/ILL/ILLRequest.html
-
On the left column, fill out your personal information and give your Andrews
email.
-
On the right column, at Type of Request
select <Journal Article>.
- Fill
in the Journal Title (blue), Article Title, Article Author, Volume, No.
Date, Pages (green), and Verified in
(gray) boxes.
-
Click <Submit>.
- Electronic
copies will be sent to your Andrews email with Ariel in Subject line (open the .tif files immediately).
- Paper copies will be sent to you,
preferably via intercampus mail.
How are requests for ERIC Documents submitted?
ERIC documents (ED 002 747 – ED 467 875) published in 1958-2002
are in the ERIC microfiche file at the
ERIC indexes articles and
documents. For articles, limit to <Journals CIJE> and follow procedures
under Articles (link this one)
as outlined earlier. The following procedures are only for documents.
Log on to the ERIC
OCLC database.
Search
document by title, author, keyword, etc.
Limit
document type to <Document RIE>.
Select
document and click title.
Click
on <View full text in PDF> or
<View full text in HTML> to
get full document
If
not in full text, go to the
Use
microfiche reader-printer at
From
the detailed record click <
Fill
out form COMPLETELY except “Date Needed” and “Max Cost.”
Remember
to give your Andrews email address, Andrews ID, and select your dept. and status.
Click
<Submit>.
Wait
for notification of arrival and check out microfiche at the Circulation Desk
Use
microfiche reader-printer at
How are the items received?
Pick
up books/dissertations at the Circulation Desk as soon are you are notified.
Do
NOT remove any paper work attached to the book/dissertation.
Note
due date and abide by all regulations set by the lending library.
Photocopied
articles may be delivered to you electronically or in paper.
For
electronically delivered articles, watch for the subject heading “Ariel Document” and click on the .tif files to open the article. Rotate
as needed and save immediately.
Paper
copies are sent to your address.
Do
not pass on or distribute article to others in accordance with copyright laws.
Where are the items returned?
Return
books and dissertations to the Circulation Desk ON TIME.
Please
abide by the loan periods specified by the lending library so that we can maintain
good relationships with other libraries.
Pay attention to any special instructions that
accompany the material.
Most
photocopied articles are for you to keep but if there is a due date, return to
the Circulation Desk.
Do
not pass on or distribute the article to others in accordance with copyright
laws.
How are requests cancelled?
How are renewals requested?
Where does a patron go for assistance?
If
you need help in processing an
How is a problem reported?
We count
on you to help us maintain a good record with the lending libraries so that they
will honor future requests from us. When you lose or damage a borrowed
material, please report immediately to the Interlibrary Loan Office at phone
no. 471-3506 or send an email to ill@andrews.edu. Be ready to pay replacement,
processing, and other charges imposed by the lending library. Do not submit any
other requests until the problem has been solved.
ILL
on-campus procedures 06