VI.7 Andrews University GUIDELINES FOR PRESERVING FACULTY AND
STAFF PAPERS: Documenting the Career of Faculty and Staff

To document the career of Andrews University faculty, staff, and alumni the following types of records are sought and transferred directly to the Adventist Heritage Center where they will be administered and their use be governed by its existing policies and procedures.

1. Biographical material: including diaries, biographical and autobiographical sketches, memoirs, chronologies, genealogies, resumes, vitae, newspaper clippings.

2. Correspondence:

2.1 Official: outgoing and incoming letters and memoranda generated in the course of conducting university business.
Note: These may just be cross-referenced from other files in the AUARC since they will be part of an other administrative record group.
2.2 Professional: outgoing and incoming letters relating to career activities including correspondence with publishers, professional organizations, colleagues and students.
2.3 Personal: letters with friends and relatives.

3. Classroom material: including course outlines, syllabi, reading lists, lecture notes, student papers, examination, and evaluations.

4. Committee and Departmental records: only when served as chair or a primary drafter of the records.
Note: These may just be cross-referenced from other files in the AUARC since they will be part of an other administrative record group.

5. Research materials/files: including notebooks and journals, research designs, outlines, raw data, analyses, and reports of findings.

6. Published Reviews, Articles, Monographs, Speeches, and Books: this should include also drafts and manuscripts of monographs and books .

7. Audiovisual material: including speeches, discussions, lecturers, interviews, example of creative work, videotapes, motion pictures, web programs.

8. Photographs: prints, negatives, and slides (all with detailed identifying information).

9. Memorabilia and Realia

Faculty, staff, and alumni papers are generally open records unless specified by their creator or donor as closed and/or open records with certain restrictions. Access to files of materials listed under sections 2.1 and 4 are subject to existing policies and procedures of the AUARC.