STATEMENT

Records of grants from internal and external funding sources are generally administered through the Office of Scholarly Research and are maintained in their central files. A copy of those closed files should be transferred to the archives, as should documentation of internal and external grants not administered by the Office of Scholarly Research.

Responsibility of the Units Generating and Administrating Grant Records

Documentation of grants should be maintained by the unit administering the grant, such as the Office of Scholarly Research and the various colleges, schools and departments as long as it is necessary to satisfy legal, administrative, or fiscal requirements. Thereafter, grant files should be transferred to the AUARC by the unit administering the grants. These records should include but are not limited to:

the proposal

the contract documents

substantive correspondence

financial records

the final report.

For information concerning the responsibilities and procedures of the Andrews University Archives and Records Center especially in recognition of the sensitive content of some of these records, see section II, 1.2 and II, 1.3.