According to the Federal Family Education Rights and Privacy Act (FERPA or the Buckley Amendment) all records which directly relate to a student and are maintained by the University or by any unit acting for the University, with certain limited exceptions, are defined as educational records. See Andrews University Working Policy, section #.

STATEMENT

The official student record (including transcript) is maintained by the registrar's office. In addition, many other university units create and hold documents which are considered part of the student educational record under the definition of the FERPA.

The law gives current and former students the right to inspect, review, and challenge the content of their own educational records, and prohibits the release of "personally identifiable records" without consent, except under limited circumstances. When permission is granted and information is released to a third party, the third party may not further disseminate the information without permision.

Responsibility of the Units Generating Student Educational Records

It is the responsibility of the units generating student educational records to maintain and grant or limit access to student records in accordance with FERPA and University regulations. Disposition is according to the established retention schedule of the AUARC.

For information concerning the responsibilities and procedures of the Andrews University Archives and Records Center especially in recognition of the sensitive content of some of these records, see section II, 1.2 and II, 1.3.