| Andrews
University
|
AUARC Use only
RG |
| RECORDS
RETENTION SCHEDULE
(RRS) |
|
|
CORPORATE,
ORGANIZATIONAL, AND LEGAL RECORDS
|
|
This records retention schedule will
apply to the Andrews University campus and all of its affiliated
institutions. Records disposition
may not take place if there is an open records request, or if there
is pending litigation or audit involving these records.
TRAINING AND ASSISTANCE:
The staff of the Andrews University Archives and Records Center
will provide training and assistance with the implementation of
this legal records schedule.
CONFIDENTIALITY: All record series
which are transferred to the AUARC are treated as confidential with
the exception of official Andrews University publications and those
items which are designated as open records by the individual and/or
office of origin.
Approvals:
This document has been created for the office of Legal Council from
Records Retention Schedule approved by the AUARC and the AUARC Committee.
Codes:
Retention in Office: 00 = years, U
= useful life in office/period of reference value
Retention at RC/AHC: PERM = Permanent,
00 = years
Disposal: Archives = University Archives,
AHC = Adventist Heritage Center, D = discard/shred/erase,
R = review with AURC for PERM
in RC, Archives or AHC, or D
|
Title
of Record Series
|
Retention
in
Office
|
Retention
in RC
|
Final
Disposal
|
Comments |
| Articles
of Incorporation, By Laws |
U |
PERM |
---- |
|
| Board
of Trustees Meetings
|
U |
PERM |
---- |
|
| Charter |
U |
PERM |
---- |
|
| Contracts |
5 |
PERM |
---- |
|
| Corporate
Papers
|
U |
PERM |
---- |
|
| Corporation
Minutes |
5 |
PERM |
---- |
|
| Legal
Advice Records
Records which document
advice, opinions, and background on legal concerns which may
impact programs or functions.
|
U |
---- |
R |
The
recommended time of Retention in Office is 5 year. |
| Legal
Proceeding and Investigation Records
Records relating
to legal proceedings and investigations, purpose of litigation
and/or court proceedings.
|
U |
PERM |
|
After
a case is closed. |
| Patent
and Trademark Records |
U |
PERM |
---- |
The
recommended time of Retention in Office is 5 year. |
| Real-estate,
Deeds and Titles
|
U |
PERM |
---- |
The
recommended time of Retention in Office is 5 year. |
| Wills
and Trust |
U |
PERM |
|
The
recommended time of Retention in Office is 5 year. |
|
