|
| Andrews
University
|
AUARC Use only
RG |
| RECORDS
RETENTION SCHEDULE
(RRS) |
|
|
INFORMATION
SYSTEMS RECORDS
|
|
This records retention schedule will
apply to the Andrews University campus and all of its affiliated
institutions. Records disposition
may not take place if there is an open records request, or if there
is pending litigation or audit involving these records.
TRAINING AND ASSISTANCE:
The staff of the Andrews University Archives and Records Center
will provide training and assistance with the implementation of
this legal records schedule.
CONFIDENTIALITY: All record series
which are transferred to the AUARC are treated as confidential with
the exception of those designated as open by the approved Records
Retention Schedule.
Approvals: This document has been
created (1/22/01) for the office of Computing Services from Records
Retention Schedule approved by the AUARC and the AUARC Committee.
Codes:
Retention in Office: 00 = years, U
= useful life in office/period of reference value
Retention in RC: PERM = Permanent,
00 = years
Final Disposition: Archives = University
Archives, AHC = Adventist Heritage Center, D = discard/shred/erase,
R = review with AURC for PERM
in RC or Archives, or D
|
Title
of Record Series
|
Retention
in
Office
|
Retention
in RC
|
Final
Disposition
|
Comments
|
| Data
Input and Verification Records
See the Andrews University
Data Entry Standards Manual for specific instructions
concerning this record series.
|
U |
--- |
R |
|
| Systems
Contingency Records |
U |
R |
R |
Retain
current and most recently developed plan records. |
| Systems
Data Storage/Back-up Records |
U |
--- |
D |
Retain
storage media as specified in the backup cycle schedule. |
| Systems
Documentation Records |
U |
--- |
R |
|
| Systems
Support Records
Includes purchase records,
system maintenance schedules, service orders, notes on significant
failures and trouble shooting.
|
U |
--- |
D |
|
| Systems
Technical Support Records |
U |
--- |
D |
Note:
Machine-specific records should be kept as long as
the machine in in use. |
|
