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| Andrews
University
|
AUARC Use only
RG |
| RECORDS
RETENTION SCHEDULE
(RRS) |
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STUDENT
RECORDS
Schedule
1: Admissions
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|
This records retention schedule will
apply to the Andrews University campus and all of its affiliated
institutions. Records disposition
may not take place if there is an open records request, or if there
is pending litigation or audit involving these records.
TRAINING AND ASSISTANCE:
The staff of the Andrews University Archives and Records Center
will provide training and assistance with the implementation of
this student records schedule.
CONFIDENTIALITY: All record series
which are transferred to the AUARC are treated as confidential with
the exception of those designated as open by the approved Records
Retention Schedule.
Approvals: This document has been
created for the office of Admissions from a Records Retention Schedule
approved by the AUARC and the AUARC Committee.
Codes:
Retention in Office: 00 = years, U
= useful life in office/period of reference value
Retention in RC: PERM = Permanent,
00 = years
Final Disposition: Archives = University
Archives, AHC = Adventist Heritage Center, D = discard/shred/erase,
R = review with AURC for PERM
in RC, Archives or AHC, or D
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Title
of Record Series
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Retention
in
Office
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Retention
in RC
|
Final
Disposition
|
Comments
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| Graduate
Student Records,
non-entering
These student folders include
documents such as: Acceptance Letters, Advanced Placement
Records, Applications for Admission, Relevant Correspondence,
Entrance Examination Reports (ACT, CEEB), Letters and Forms
of Recommendation, Placement Scores, Readmission Forms, Test
Scores, Transcripts (other colleges, and High School)
|
U |
---- |
D |
5 years after application
term.
Note:
Regarding letters of recommendation follow AACRAO guidelines.
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| Graduate
Student Records,
attending
These student folders include
documents such as: Acceptance Letters, Advanced Placement
Records, Applications for Admission, Relevant Correspondence,
Entrance Examination Reports (ACT, CEEB), Letters and Forms
of Recommendation, Placement Scores, Readmission Forms, Test
Scores, Transcripts (other colleges, and High School)
|
U |
---- |
---- |
Note:
After application term, these records will be transferred to
Academic Records. There they will be kept until five years after
graduation or date of last attendance. Final Disposition is
D.
Note:
Regarding letters of recommendation follow AACRAO guidelines.
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|
Recruitment
Materials |
U |
--- |
D |
Note:
VA regulations require that all recruitment materials be retained
for 3 years.
Note:
Send 2 copies of a complete set to the Archives when it is
first produced.
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| Undergrad.
Student Records,
non-entering
These student folders include
documents such as: Acceptance Letters, Advanced Placement
Records, Applications for Admission, Relevant Correspondence,
Entrance Examination Reports (ACT, CEEB), Letters and Forms
of Recommendation, Placement Scores, Readmission Forms, Test
Scores, Transcripts (other colleges, and High School)
|
U |
---- |
D |
5
years after application term.
Note:
Regarding letters of recommendation follow AACRAO guidelines.
|
| Undergraduate
Student Records,
attending
These student folders include
documents such as: Acceptance Letters, Advanced Placement
Records, Applications for Admission, Relevant Correspondence,
Entrance Examination Reports (ACT, CEEB), Letters and Forms
of Recommendation, Placement Scores, Readmission Forms, Test
Scores, Transcripts (other colleges, and High School)
|
U |
--- |
--- |
Note:
After application term, these records will be transferred to
Academic Records. There they will be kept until five years after
graduation or date of last attendance. Final Disposition is
D.
Note:
Regarding letters of recommendation
follow AACRAO guidelines.
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|
