Meeting Room Policy

The JWL library offers free use of meeting room for small groups or individuals who need a space to meet on a non-regular basis. This might include, but not limited to, short-term meetings, programs, interview sessions, retreats, short-term use by visiting scholars. All activities should be consistent with the library’s mission. This policy refers to

• Room 350
• Hance Room.
• H.M.S. Richards Room

Group Eligibility

 

• JWL meetings
• Committees and social events
• AU classes,
• Seminars
• Study groups
• Academic meetings
• Groups and organizations

Patron Services maintains a reservation system for use of the meeting rooms. All requests should be made in advance to Rozenia Marinho, 269 471-6259, or rozenia@andrews.edu
The following Information is required in order to make a reservation:

• contact person,
• phone number / email,
• class or organization name, and purpose.

Guidelines

• Standing reservations for regularly scheduled classes or events are not acceptable
• Food and beverages are not permitted in the rooms when they are used by non-library groups.
• Patron Services Department manages the use of the rooms on a day-to-day basis.
• Rooms will be locked when not in use.
• A key will be kept at the Circulation desk, and should be returned promptly when the room is vacated.
• Users will be required to surrender an ID whenever the key is taken.
• All groups using the rooms should leave them clean and orderly. Failure to do this may forfeit their future use of the rooms.
• Meetings are expected to take place within posted library hours.
• The H.M.S. Richards’ Room is reserved for short-term use or visiting scholar use.