Career Center

General Recruiting Policies

Expectations

The Andrews University Career Center (AU Career Center) adheres to the NACE Principles for Professional Practice for Career Services and Employment Professionals and expects employers to do the same. These principles are available on the National Association of Colleges and Employers website.

Employers are expected to maintain a positive, collaborative working relationship with AU Career Center staff. That includes cooperation with AU Career Center policies and procedures, meeting necessary deadlines to ensure smooth operation of on-campus interview visits, providing the job / company information and data requested, providing hire data as requested, complying with the legal obligations of recruiters, and maintaining the confidentiality of student data as outlined in the Family Educational Rights and Privacy Act (FERPA). Employers that violate FERPA regulations will lose access to AU Career Center services for five years, as stated in the regulations.

All employer representatives are expected to support AU Career Center policies in all interactions with students. Of course, the AU Career Center management team welcomes employer feedback and input on those policies at any time.

Employers that are unable to comply with these policies may wish to use other recruiting resources, such as newspaper advertisements, commercial job boards, or third-party agencies.

Service Guidelines

  • The AU Career Center reserves the right to refuse service to any employer that violates the NACE Principles for Professional Practice or any Andrews University policy.
  • The AU Career Center reserves the right to refuse service to any employer if a review of the specific opportunity or nature/status of the company suggests that it is inappropriate for our service population; if students are injured or exposed to unsafe working conditions; if the employer discriminates; or if the AU Career Center receives student complaints about discrimination, harassment, threats, unsafe working conditions, or any other questionable circumstance.
  • Employers without an operational website cannot be served until there is a website operational. The AU Career Center will review the employer’s website for appropriateness. Employers should have an EID number prior to initiating any hiring.
  • The AU Career Center will not provide service to any employer requiring upfront payment of any kind or the purchase of products or work equipment/tools (with the possible exception of safety equipment such as steel-toed boots).
  • In the event that an Andrews University student experiences any harassment or actual or potential harm at the workplace, the employer’s recruiting privileges will be suspended pending a resolution of the situation that is satisfactory to the AU Career Center.
  • Employers who have laid off Andrews University alumni within the calendar year for reasons other than performance will not be permitted to interview additional candidates for the same job within the same year.
  • The AU Career Center does not recommend or select candidates for employers.
  • Your account as an employer provides you a limited, terminable right to access and use Andrews University’s Handshake account only for your internal business use to seek candidates for employment and scheduling interviews.

Job Postings

  • All job postings are managed through Handshake. See account set up and job posting instructions here. 
  • Job postings must be actual, current openings for internships, cooperative education assignments, and/or traditional, W-2 or 1099 full-or part-time employees.
  • Your job postings or e-mails must contain sufficient detail to convey clearly to the user the nature and basic requirements of the job opportunity.
  • The AU Career Center will review the employer’s website and each job description (whether a job listing or for an on-campus interview) for appropriateness. Opportunities suitable for other majors will be shared with the relevant departments on campus and the employer will be referred to the appropriate contact.
  • Co-op and intern employers should clearly specify the nature of any housing or relocation assistance in any interview information, posted job listings, and company profile. It is not appropriate to expect a student to relocate out of state without financial assistance or assistance locating appropriate, safe, affordable housing. The AU Career Center reserves the right to insert alerts in any posted information for those employers that do not provide assistance to ensure that students are able to make informed decisions.
  • Your job postings or e-mail communications may not contain anything that is sexually explicit, obscene, libelous, defamatory, threatening, harassing, abusive, or hateful; or anything that is embarrassing or offensive to another person or entity.
  • You may not use your job postings or e-mail to post advertisements or solicitations for employment in the pornography industry; the gambling industry, or post pyramid schemes.
  • You may not use your job postings or e-mail to post false, inaccurate, or misleading information.

Resume Access

  • The AU Career Center will not give account access or forward resumes to home-based businesses.
  • The AU Career Center will not send resumes to personal e-mail accounts.
  • We do not send resumes or give any employer passwords to corporate “student ambassadors” or “student campus recruiters.” It is a violation of professional standards to provide a student’s resume to a fellow student for review and decision-making.

On-campus Recruiting/Interview Scheduling 

  • Cancellations: Employers that cancel interview schedules once the student sign-up window has opened are responsible for contacting students who were invited to interview to inform them of the cancellation.
  • Space available: During peak periods, the AU Career Center may limit the number of interview rooms available for a given employer. Employers with a history of reserving more schedules than they can fill will be limited to one more room than was filled in the prior year.
  • Missed deadlines: The AU Career Center will make repeated efforts to contact employers who miss on-campus recruiting deadlines. However, should the employer fail to acknowledge reminder calls or e-mails, the AU Career Center reserves the right to determine whether to change the schedule from pre-select to qualified open or to cancel the interview schedule.
  • Schedule issues: The AU Career Center will make every effort to customize interview schedules to accommodate recruiters’ needs; similarly, the AU Career Center will make every effort to ensure that only students who match the employer’s stated qualifications and work authorization are able to interview. Employers who decide to remove individuals from interview schedules are responsible for notifying those candidates and explaining why they were removed, unless the AU Career Center permitted a “non-match” to schedule.
  • Schedule timing: Employers should consider travel implications before interview schedules are finalized—or at least before student sign-up begins—to minimize conflicts on the interview date. The AU Career Center will gladly accommodate employers’ schedule preferences when stated in advance. Please note that all interviews (and tests) should be planned to conclude by close of business at 5 p.m., Monday – Thursday and 12 pm on Fridays.
  • Intern housing: Co-op and intern employers should clearly specify the nature of any housing or relocation assistance in their interview information and company profile. The AU Career Center reserves the right to insert alerts in any posted information for those employers who do not provide assistance to ensure that students are able to make informed decisions.

Transcripts/Academic Standing Verification/ Work Authorization 

  • The AU Career Center strongly discourages employers from requesting that students provide official transcripts at the initial interview. The fee for processing official transcript requests can present a financial burden to students who actively participate in interviewing. Employers that simply want to see courses completed can do so by requesting an “unofficial” transcript (degree audit or “advising report”), which students can download from their University Registrar’s account at no charge.
  • The AU Career Center will verify academic standing and work authorization for registered students who have signed a consent form. We are not able to verify this information for non-registrants employers might meet elsewhere on campus.

Student Privacy Issues 

  • Photos or videos should not be used as part of the selection process. Exceptions will be made for use of video conference facilities on campus for those employers unable to conduct on-campus interviews.
  • Social security numbers should not be used during the hiring process.

Unpaid/Volunteer Works 

The AU Career Center does not post (or provide resume referrals) for unpaid internships or employment. The only exceptions are bona fide charitable organizations seeking clearly labeled part-time volunteers and the Peace Corps.

Download the recruitment policy document


The Andrews University Career Center is committed to equal employment opportunity for all persons and provides services to our students and employers on a nondiscriminatory basis. We expect all employers to comply with U.S. and Michigan employment laws and we recommend including an EEO statement with all job descriptions.